HR Associate - Central Sterilizing Services
Enhance the human resource operations in the Department of Central Sterilizing Services and other Support Service departments as needed by providing advice and guidance to the unit leadership and employees and performing transactions within all subject matters of Human Resources. Key areas of responsibility include HR consultation, compliance, reward and recognition, communication, strategic planning and analysis and selected HR transactions and maintenance of employee information. Perform other duties, as directed.
This position will be located at the Integrated Services Center in Coralville, IA with occasional visits to the main hospital campus in Iowa City.
- Communicate information, policies, and operational changes to assigned divisions/units; provide input on development of policies and procedures within the department; provide recommendations regarding changes to processes, practices, and strategies.
- Identify opportunity to improve systems and processes, achieve efficiencies and/or improve service delivery.
- Assist in distributing and communicating HR updates to department leadership.
- Communicate with staff and leadership to provide basic 'how to' instructions and guidance regarding policies and practices such as payroll applications, compliance issues, and employment inquiries.
- Evaluate requests and exercise discretion and judgment in providing confidential information to appropriate parties internally and externally.
- Schedule face to face meetings, initiate phone call discussions and support communication with email updates.
- Distribute UI Health Care Years of Service awards and University Longevity awards to supervisors for dissemination to staff; provide resources and information for effective delivery of awards.
- Initiate ancillary appointments in ERMA and CQ, submit web request to HCIS, verify license is current, create name badge and ensure all required paperwork is received for Agency Traveler staff for the Department of Central Sterilizing.
- Coordinate with UIHC Traveler and Finance on matters regarding Agency Traveler staff to ensure any issues are resolved timely.
- Assists Department of Central Sterilizing staff regarding the Performance Review system and requirements.
- Initiate workflow transactions including requests for flex pay, spot awards or other special compensation.
- Support staff engagement initiatives.
- Maintain and edit confidential personnel documents, responsible for uploading documents to ePersonnel files in HRIS for all Department of Central Sterilizing staff.
- Complete employment verification and public service loan forgiveness forms for current and previous staff as requested.
- Responsible for workflow related transactions including: Change of Status, Transfers, Special Compensation payments, etc.
- Assists in completion of payroll processing for the Central Sterilizing department.
- Verify and enter Certifications, Licenses, and Degree information for staff in ERMA and HRIS.
- Maintain and edit confidential personnel documents, responsible for uploading documents to ePersonnel files in HRIS for all Department of Central Sterilizing staff.
- Complete employment verification and public service loan forgiveness forms for current and previous staff as requested.
- Responsible for workflow related transactions including: Change of Status, Transfers, Special Compensation payments, etc.
- Assists in completion of payroll processing for the Central Sterilizing department.
- Verify and enter Certifications, Licenses, and Degree information for staff in ERMA and HRIS.
- Run HR reports, as needed; follow up to ensure compliance; take action to ensure compliance with laws, University policies and departmental expectations; follow up with assigned divisions/units to address outstanding compliance requirements.
- Monitor licenses, performance appraisals, eCOI disclosure, Flu Campaign and Harassment Prevention. Generate and distribute reports and communications to leadership regarding compliance deadlines and staff who are not compliant.
- Complete compliance verification documents for current Central Sterilizing staff as requested.
Required Qualifications:
- A Bachelor's degree in Human Resources Management or Business Administration or related field, or an equivalent combination of education and experience.
- Demonstrated excellent verbal and written communication and interpersonal skills.
- Must possess strong organizational and analytical skills and attention to detail.
- Demonstrated proficiency with Microsoft Office and computer software applications.
- Minimum 6 months human resources experience (within last 3 years).
Desired Qualifications:
- Ability to be organized, flexible and multi-task in a high volume and fast-paced environment.
- Working knowledge of state and federal regulations affecting human resources.
- Knowledge of and experience with HR systems (e.g. HRIS, HRMS, payroll, etc.).
- Knowledge of university policies and procedures
Position and Application details:
In order to be considered for an interview, applicants must upload the following documents and mark them as a "Relevant File" to the submission:
- Resume
Job openings are posted for a minimum of 14 calendar days. This job may be removed from posting and filled any time after the minimum posting period has ended.
Successful candidates will be required to self-disclose and conviction history and will be subject to a criminal background check and education verification. Please contact samantha-j-holmes@uiowa.edu with any questions.
Equal Opportunity/Affirmative Action employer
The University of Iowa is an equal opportunity/affirmative action employer. All qualified applicants are encouraged to apply and will receive consideration for employment free from discrimination on the basis of race, creed, color, national origin, age, sex, pregnancy, sexual orientation, gender identity, genetic information, religion, associational preference, status as a qualified individual with a disability, or status as a protected veteran. The University also affirms its commitment to providing equal opportunities and equal access to University facilities. Women and Minorities are encouraged to apply for all employment vacancies. For additional information on nondiscrimination policies, contact the Coordinator of Title IX and Section 504, and the ADA in The Office of Equal Opportunity and Diversity, 319/335-0705 (voice) or 319/335-0697 (text), The University of Iowa, 202 Jessup Hall, Iowa City, Iowa, 52242-1316.
Persons with disabilities may contact University Human Resources/Faculty and Staff Disability Services, (319) 335-2660 or fsds@uiowa.edu, to inquire or discuss accommodation needs
